All applicants should be aware that the Chicago Human Rights Ordinance prohibits discrimination based on race, color, national origin, ancestry, religion, disability, age (over 40), sex, sexual orientation, gender identity, parental status, marital status, military discharge status and source of income.Failure to comply with Library policy or meeting room use guidelines may result in the denial of subsequent requests for meeting room use.Guidelines: Groups are limited to one reservation per month to ensure that meeting room space is available to as many organizations as possible.Groups can reserve meeting rooms up to three months in advance of their meeting.
Depending on the location, you may use a study room as long as you like, provided no one else is waiting.The Library also reserves the right to place additional limitations on the use of meeting rooms at various Library locations due to varying demands at those locations.Programs involving animals, food preparation and distribution, health fairs with medical screenings, and physical activity may require additional insurance or waivers on the part of the applicant.Use of District meeting rooms does not necessarily constitute sponsorship or endorsement by the White Oak Library District or Board of the user or the user’s beliefs. Exceptions will be made for special events or programs sponsored by the District, the Friends of the Library and the White Oak Library District Foundation. The applicant must be present at all times during the stated reservation period. The District is not responsible for equipment, supplies, materials or personal possessions owned by those sponsoring or attending a meeting or activity. Rooms must be left in the condition they were found. All those who wish to use the meeting rooms must complete the standard application form which will be attached to the policy statement. The Director will have complete administrative responsibility for approval of applications and scheduling of reservations.1) Meetings should be scheduled as far in advance as possible, however, the District reserves the right to restrict the sign-up calendar until District programs and events have been recorded for the relevant period of time. Bookings for the period of January 1 through April 30 will be accepted beginning, and no sooner than December 1.The District will not discriminate in making its premises available for use on the basis of race, national origin, religion, sex, sexual orientation, age, political affiliation or physical limitation. Meeting Rooms are available only during hours that the library is open for general use. Groups using the meeting rooms must end programs at least 15 minutes prior to the library’s closing time. Non-library sponsored meetings must be open to the public at large and may not be restricted to the membership of the sponsoring organization. The organization or person reserving the meeting room is responsible for any and all damages. Activities and materials must be contained within the room. Groups using the facilities must conform to all fire and safety regulations, including maintaining open aisle space and abiding by occupancy limits. District staff will not be made available to change the room arrangement or to provide support services such as carrying equipment or materials into or around library facilities, operating audio-visual equipment, making photocopies, accepting phone calls or taking messages for the sponsoring organization or its participants. Any telephones located in the meeting rooms are for District staff and emergency use only. Strictly social functions; defined as an event intended for entertainment through companionship with friends and associates, including, but not limited to, weddings, anniversaries, showers, card parties, birthday parties and social club events. Benefits for private individuals, organizations and charities. Legal depositions, proceedings or meetings pertaining to a lawsuit or civil action. Activities that advocate the election or defeat of a candidate for public office or which advocate affirmative or negative votes concerning any political proposition. Bookings for the period of May 1 through August 31 will be accepted beginning, and no sooner than, April 1.